Below are the different browsers that can be used to complete your application:
Yes. Please see the terms and conditions within the application.
No. Grants must be approved prior to any purchase/event/trip being undertaken. Retrospective grants will not be considered.
Payment will be direct credited to the recipient organisation's bank account. You will need to include a deposit slip with your application.
Oxford Sports Trust Incorporated grant records will be inspected and audited by the Department of Internal Affairs (DIA). Oxford Sports Trust Incorporated is required to render details of all Grants to DIA. Any grant application is made with the understanding that if any DIA officer so requests, the applicant organisation shall agree to and participate in any such inspection/audit. The Oxford Sports Trust Incorporated conducts its own audit process. Any application is made with the understanding that your organisation will participate in any such audit if required by Oxford Sports Trust Incorporated.
Oxford Sports Trust Incorporated committee members meet monthly to review grant applications, this is normally in the second half of the month. All approved/declined applicants will receive notification by email within 5-7 business days following the meeting. The results will also be published on www.oxfordsportstrust.org.nz website.
Oxford Sports Trust Incorporated requires an acknowledgement of grant form to be returned to the Trust along with verification of expenditure (receipts etc.). This acknowledgement is by way of the completion of the Accountability Report, which is an online document and a link to this Report is found in our Applicant Dashboard, A link will be sent to you to access your Dashboard. The Report must be completed and all receipts and required support documents must be uploaded. These receipts must be from the same companies as the quotes supplied in the application and must be returned within three months of the grant being made. Failure to comply with the conditions will result in the Trust seeking a full refund of the grant. No further applications will be considered until this is complete.
Grants are GST exclusive for Organisations that are GST registered, you must provide the GST number of your Organisation. For organisations that are not GST registered, Oxford Sports Trust Incorporated will pay the full amount of the compliance requested amount should you be successful. Organisations are not required to pay GST on receipt. For those organisations that are GST registered, donations received are to be treated as GST exempt/ exclusive. The GST portion of invoices for expenses of the donation can be reclaimed from IRD. For those organisations not registered for GST, then the donation is treated as inclusive of GST with no claims made from IRD.
Oxford Sports Trust Incorporated keeps accurate and up to date contact details of your organisation. This information will be used to contact you with regards to this application.
a. Physical address of the organisation is used to identify the location of the community that your organisation serves. This address is used to identify what venue(s) serve that community and from what ‘pot of money raised’ is available for distribution. Those regional or national organisations are required to identify themselves in ‘Type of Organisation’ above.
b. Email address is used for all correspondence. If no email address is provided, correspondence will be mailed to mailing address above.
c. Telephone numbers: Oxford Sports Trust Incorporated needs these numbers to contact the organisation in case of queries.
d. Contact Person: Should any query over the application arise, Oxford Sports Trust Incorporated requires being able to talk to someone who knows about the application.
Oxford Sports Trust Incorporated requires the following information to support an application for funding for salaries and/or wages and must be uploaded into the application:
(we will only consider a maximum of 3 complete months on any one application)
Yes, the full minutes of the committee/executive meeting must be included with your application. The minutes must include the following and be uploaded to the application: (See the Uploads section at the end of FAQ's)
Any Organisations that furthers or improves Educational services, furthers or improves Amateur Sport, promotes the advancement of Emergency and Health Services or Community Charitable Services, Promotion of Racing, Relief of Poverty, the support of Arts and Culture or other purposes beneficial to the Community
No, venue operators can‘t make any decisions or recommendations about applications or receive completed application forms.
Social activities are not recognised as authorised purposes because they give a personal rather than community benefit. For example, a group of friends or acquaintances going on an annual ski trip cannot claim the trip is an authorised purpose just because there is an element of sport in an otherwise social activity. In contrast, a genuine ski club that members of the public can join and that offers coaching and development programmes would be an authorised purpose.
Professional sport cannot be an authorised purpose because of its commercial character.
Sometimes an activity is presented as a sporting activity, but its real nature is entertainment, social, personal gain or commercial.
DIA considers a bona fide sport to be one where the activity, club or organisation;
An incorporated organisation will usually find it easier to meet these criteria than an unincorporated group. Oxford Sports Trust Incorporated is not permitted to fund either dress or training uniforms. Playing uniforms are allowable, and they must remain the property of the Organisation.
The Grants Committee of the Oxford Sports Trust Incorporated meet monthly to consider all funding applications. Decisions are made, considering, the available funds, the merit of the application, the compliance of the application, and the overall community benefit. Applications submitted after the 5th of the month will be considered at the Grants Committee meeting of the following month. Incomplete applications will not be considered.
Simply scroll down the first page to the 'Let’s get started' area, select the Oxford Sports Trust Grant button, to commence your application. For further information click in the how to apply guide PDF.
No, there is only one grant application for you to complete.
No. Only mandatory fields are required, however the more information you enter, the more consideration the Grants Committee members will be able to give your application.
Yes, you can leave the application, just hit the save button first at the base of the page. To continue your incomplete application form, simply refer to the email sent to you labelled 'User Application link' and use your allocated application password to log back in and complete your application form.
Yes, in steps 5 and 7 you will be requested to upload documents: In steps 5 and step 7 you will be asked to upload information. To assist you in completing your application, have the following files available to upload as requested for the following steps:
In Step 5 of the application
Job Descriptions, these are the written job descriptions that have been supplied to the individual define their role and responsibilities, you may need as many of these as deemed appropriate, name this file Job Description
In Step 7 of the application you will also be asked to upload the following documents
Yes; When completing the Grid area in step seven (the final step of the application), please ensure that you complete and fill out the grid in full. Each item must be on a separate line of the grid, even if multiple items are on one quote. That may require you to upload the same quote more than once to support each line.
No, but if you have some relevant information as part of your application, which you think would well support your application then please attach it.
Funds for approved grants are direct credited into your bank account you provided with your application within 10 working days of the Grants Committee meeting that considered the application
No, the decision by the Society is final.
Hotels and taverns that have chosen to have Oxford Sports Trust Incorporated as their Gaming Machine Operator host gaming machines to raise funds for community benefit.
It is most likely because you have not filled in an entry into a mandatory field. Check if there are any highlighted questions. If there are you will need to enter information into the mandatory field.
If you are having a system or program issue with the application then please click on the help desk link below and lets us know by completing the email support request form. We will endeavour to respond the same day if your request is filed before 12 noon or the following day if your request is filed after 12 noon. The help desk response will only be available Mondays to Fridays and not on public holidays.